# Shadow AI Manager 1-on-1 Guide

Use this 15-minute guide during team check-ins.

## Discovery questions

1. Which AI tools help you complete work today?
2. Are any of them accessed with a personal account?
3. What information do you typically include in prompts?
4. Is an approved alternative available?
5. Where would clearer guidance help?

## Coaching points

- AI usage is encouraged when it follows company policy.
- Sensitive data should never be pasted into unapproved tools.
- Anonymise examples whenever possible.
- Request approval instead of working around controls.

## Escalate when

- Customer or employee data may have been exposed.
- Credentials, source code, or confidential documents were shared.
- A team depends on an unapproved tool for a critical workflow.

Contact: [security contact]